Hire a Remote Executive Assistant to Streamline Your Business
Pre-Vetted Filipino Assistants Deliver Executive-Level Support Across the U.S.
At VBS, a remote executive assistant manages your calendar, emails, projects, and more—giving you the freedom to focus on growing your business.
In today’s fast-paced business environment, executives, entrepreneurs, and business owners need reliable executive support to maintain efficiency and focus on growth. Virtual Business Staffing (VBS) provides pre-vetted Filipino Remote Executive Assistants (REAs) who handle high-level administrative tasks, project coordination, and communication management. From calendar management to client correspondence, our REAs help you reclaim your time, increase productivity, and scale your operations—without the cost and overhead of hiring a U.S.-based full-time employee.
Whether you’re in Scottsdale, Phoenix, Houston, New York City, or any major U.S. city, VBS has the right assistant to match your business needs.
What is a Remote Executive Assistant?
A Remote Executive Assistant (REA) is a highly skilled professional who provides executive-level administrative support from a remote location. Unlike traditional administrative assistants, REAs handle complex tasks that enable executives, entrepreneurs, and business owners to focus on strategy, growth, and revenue-generating activities.
What Does a Remote Executive Assistant Do?
A Remote Executive Assistant (REA) is more than just an administrative helper—they are a strategic partner who ensures that executives, entrepreneurs, and business owners can focus on growing their business while the REA handles time-consuming and high-priority tasks.
Core Responsibilities Include:
Calendar & Schedule Management
Organize meetings, appointments, and deadlines
Prioritize tasks to maximize your productivity
Coordinate across teams and clients to avoid scheduling conflicts
Email & Communication Management
Screen and respond to emails professionally
Draft important communications on behalf of executives
Maintain consistent follow-ups with clients and team members
Project Coordination & Task Oversight
Track project milestones and deliverables
Ensure deadlines are met without requiring constant supervision
Collaborate with multiple departments or external partners
Document Preparation & Reporting
Create presentations, reports, and executive summaries
Organize and maintain confidential files
Provide actionable insights to support decision-making
Client & Team Liaison
Act as the point of contact for key clients and stakeholders
Facilitate smooth communication between executives and team members
Help maintain a professional company image
Tools and Skills of a Remote Executive Assistant
Successful REAs combine technical proficiency with soft skills. They use tools and platforms that streamline executive workflows:
Productivity Tools: Google Workspace, Microsoft Office, Slack, Trello
CRM & Project Management: Salesforce, HubSpot, Asana, Monday.com
Communication & Reporting: Zoom, Microsoft Teams, real-time dashboards
Skills: Time management, organization, attention to detail, proactive problem-solving, and professional communication
What’s the Difference Between a Remote Administrative Assistant and a Remote Executive Assistant?
Many business owners wonder whether they need a Remote Administrative Assistant (RAA) or a Remote Executive Assistant (REA). While both roles provide administrative support, the scope, responsibilities, and strategic impact differ:
| Feature | Remote Administrative Assistant | Remote Executive Assistant |
|---|---|---|
| Primary Focus | Routine administrative tasks (emails, data entry, scheduling) | Executive-level support and strategic coordination |
| Decision-Making | Follows instructions | Proactive, anticipates executive needs |
| Complexity of Tasks | Standard, repetitive tasks | High-level tasks including project management, client coordination, and reporting |
| Scope | Supports team or department | Supports executives, founders, or business owners |
| Required Skills | Organizational skills, basic software proficiency | Advanced communication, problem-solving, and executive workflow management |
Are Remote Executive Assistants in Demand?
Executive Assistants have always been important, but remote work has increased their accessibility and demand. U.S. executives and entrepreneurs now hire skilled assistants globally, especially from the Philippines, where talent is highly English-proficient, culturally aligned, and cost-effective.
Remote EAs are in demand for:
Startups needing flexible support
Growing businesses seeking operational efficiency
Executives wanting to focus on strategy instead of administrative tasks
Does a Remote Executive Assistant Need a Degree?
While degrees can be useful, experience, skills, and work ethic are often more important. At VBS, all assistants go through pre-vetting, skills assessments, and culture-fit interviews, ensuring they can deliver high-quality support regardless of formal education.
When to Hire a Remote Executive Assistant
You should hire an REA if you experience:
Overwhelming administrative workload
Missed deadlines or scheduling conflicts
Limited time for strategic initiatives
Growth opportunities constrained by day-to-day operations
Why Remote Executive Assistants Are Important
REAs provide strategic value beyond administrative work:
Boost productivity and executive focus
Reduce stress and prevent burnout
Enable scalability and flexibility
Lower costs compared to in-house hires
Why Choose VBS for Hiring Remote Executive Assistants
Pre-Vetted Talent: Tested for skills, professionalism, and communication
Flexible Engagements: Part-time, full-time, or project-based
Proven Results: Clients report time saved, cost efficiency, and seamless workflow
Dedicated Support: Continuous monitoring and feedback ensure reliability
The VBS 4 Cs Process
Our 4Cs framework guarantees successful integration:
Consultation
Contract
Candidate Selection
Continuous Communication
This process ensures you don’t just hire an assistant—you hire the right assistant for your business.
Cost Savings: The Smarter Way to Scale
| U.S. Employee | Filipino VA via VBS |
|---|---|
| $4,000/mo + benefits | $1,200/mo — fully pre-vetted |
Note: These numbers are sample estimates. Actual savings depend on the role, hours, and skill set you need.Want a personalized breakdown? Use our ROI Calculator to see exactly how much your business could save.
These savings aren’t just about lowering costs—they allow you to reinvest in growth while reducing burnout and workload.
What U.S. Business Owners Are Saying
Clients consistently report lower stress, improved productivity, and stronger focus on growth after hiring with VBS.
FAQs: Everything You Need to Know
Can executive assistants work remotely?
Yes, REAs handle tasks remotely while maintaining real-time communication with your team.
Who does a remote executive assistant report to?
Typically the executive, entrepreneur, or business owner they support.
Where do executive assistants work?
Remotely—from home offices in the Philippines—integrated seamlessly into U.S. workflows.
How do I hire a remote executive assistant?
Schedule a free consultation with VBS, and we’ll match you with a pre-vetted assistant ready to contribute immediately.
Does an executive assistant need a degree?
No. Experience, skills, and cultural alignment are more important than formal education.
Services Across the US
While Virtual Business Staffing is proud to call Scottsdale home, our Remote Executive Assistants support clients nationwide. From startups to established companies, we help business leaders save time, reduce costs, and scale efficiently no matter where they’re located.
We’re actively serving businesses in:
Phoenix, AZ
Los Angeles, CA
Houston, TX
Jacksonville, FL
New York City, NY
Philadelphia, PA
Chicago, IL
Ready to Hire Your Remote Executive Assistant?
Don’t let administrative tasks slow you down. Schedule a free consultation today and discover how a pre-vetted Remote Executive Assistant from VBS can streamline your operations, save costs, and improve productivity.
Looking for virtual staffing in the healthcare industry?
Visit our sister site, Virtual Medical Staffing — your reliable source for trained virtual assistants specializing in medical offices, clinics, and healthcare providers.